Why is age at death shown in most but not all death indexes? How is the age at death for infant deaths i. Why do the search results contain a name which appears to relate to the opposite gender from what was requested?
What is the online index? How do I search the online historic birth and death indexes? Guidance on searching the indexes is attached below Q3. Which records are available to search in the new GRO index? Historic birth and death records will be made available to search. These are birth records from to and death records from to Why have you chosen those records? The new index has been created from the records digitised at GRO. Currently that includes births from to and deaths from to , but not marriages, which have not yet been digitised.
How have you defined "historic" records? Births over years Q6. Death records have been digitised up to but not beyond at this stage. Are there any plans to add further to the records shown in the index i. Completing the digitisation of records would require significant investment and there are no current plans to resume this work but we continue to monitor the scope for future opportunities to complete the digitisation of all birth, death and marriage records.
Is there a charge to use the new index? No, the index is available free of charge for customers, but you must have a registered GRO online certificate ordering account. This can be set up via the GRO online ordering site. Online Indexes can be located here.
Why is GRO publishing an online index when other organisations have already done this? The new index will contain additional data fields to those which are already available and this will assist family historians to identify the correct record. In addition, the index is created from the digitised records and is not a copy of the existing index which is already made available by third party organisations.
We will also be able to update our online index if errors or omissions have been identified. How will the customer access the index? The index will be accessed via the current online certificate ordering system.
New customers will be asked to register with an email address and password, Existing customers will not be required to re-register and will automatically have access to the new service, once they have verified their email address. How will the index work?
The new index will be searchable and customers will need to key in certain information and results will be returned in a table format. As a minimum, the type of event, year, surname and gender will have to be entered to conduct a search.
Further fields are available to input data and help refine the search such as mother's maiden name and district of birth. What if I cannot find a result? Customers are also able to extend the year ranges for their search. Customers will still be able to order certificates if they do not have the GRO index reference. Why is the maximum number of possible matching index entries limited to ?
Where the limit is exceeded you will need to refine your search. Why is the maximum search period limited to 2 years either side of the year identified? The indexes are a searchable index of records identified, and allow for up to a five year search period.
Beyond this, you will need to refine your search. How do I report an error in the online indexes? Please use the online form to report details of the error, which is located at the bottom of the search results page. All reports will be investigated and where an error is found, we will update the Index to reflect the correct information.
Updates to the indexes will be made on a weekly basis. Once we have finished investigating the record you have reported we will update the status of your query which can be viewed here. What if there is a dash against details in an index entry? A dash is recorded where the details have not been data captured in the index. Not all information will have been provided by the informant when the birth or death was registered, or in some cases the information may not have been data captured.
In these circumstances there will be a dash against the field when the search results are displayed. Why is Mother's Maiden Name shown in most, but not all birth indexes? In some cases Mother's Maiden Name was not data captured, and will appear in the online index as a dash.
However, we have where possible enhanced the indexes to include Mother's Maiden Name where it has previously not been provided on the microfiche indexes.
However, we have where possible enhanced the indexes to include age at death where it has previously not been provided on the microfiche indexes. For infants who died within 12 months of birth, the age is shown as 0 in line with the microfiche indexes. Generally, age at death for 'infant deaths' will be shown as 0, in line with the microfiche index. However we are aware of a number of records where the age at death is showing a different value e.
If this is the case, it is likely that the information held in the online index relates to the age in minutes, hours, days, weeks, or months recorded this way on the original death registration rather than in years. It is not possible to identify which records maybe affected but we will continue to correct any errors that we do become aware of, or those reported to us.
Gender was not data captured for a very small number of records due to it not being identifiable in the registration e. In order to ensure that all relevant records are included in the search and to present as much useful information as possible, those records where gender has not been data captured are searched every time a request is made. On occasion therefore, a search for a male may return a female sounding forename and vice versa. What certificates can be ordered and how much does it cost?