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Microsoft word print without updating fields

Microsoft word print without updating fields

Numbering Overview Law firms use numbered lists daily to prepare contracts, pleadings, letters and memos. Word makes activating and customizing numbering fairly straightforward. You can create simple numbered lists, such as A, B, C and 1, 2, 3. You can also customize these lists to setup specific numbering styles for your firm and practice group. Multilevel lists such as I, A, 1 are handled through Word's Outline Numbering feature, which is explained later in this chapter.

Many firms rely on outline numbered lists to draw up contracts and pleadings. Like numbered lists, outline numbered lists can be customized. Word - interface has an different automatic numbering scheme which I have been told is much less subject to corruption. However numbering is still very imperfect in these later versions. I still recommend following Shauna Kelly's step-by-step instructions see above if setting up numbering in a template or in a document likely to be heavily edited.

If you start without doing this and end up with "spaghetti numbering," fixing it will be a very large chore! The importance of this will be very apparent during the Outline Numbered section.

Also, there is more information on the importance of styles when working with numbering in the Styles chapter. I strongly recommend reading the following article. It may save your sanity or at least your job. Somewhat easier reading and still very useful are Shauna Kelly's articles see above on outline numbering and bullets.

This chapter web page takes you through how numbering is supposed to work in Word and the various controls. It is useful, but primarily on SEQ fields and simple numbered lists and also as reference showing the menus, dialogs and controls and going through the concepts for outline numbering. To actually set up outline numbering that works, refer to the Kelly and McGhie articles.

Automatic Numbered Lists One of the easiest ways to begin applying numbers is by starting to type a numbered list. Word recognizes that you are creating a list and responds accordingly by converting text that you type into numbered items.

The number scheme, delimiter characters that mark the beginning or end of a unit of data and formatting are all based on what you have typed.

From the Tools menu, choose AutoCorrect. Apply Automatic Numbers Create a new blank document. Word converts the manually typed number into an auto number and adds the next sequential number to the beginning of your new paragraph. If you start to type in what appears to be a numbered list, Word formats your manually typed "numbers" to an automatic numbered list. The main benefit of this option is that you do not need to click any button to start numbering and you can choose your numbering style as well.

For example, if you type " a some text" and press Enter, it starts numbering using the " a " format. Unintentional Results with Automatic Numbering Some drawbacks to this feature are that you lose a little control when you are typing.

Word formats for you and some users do not like this. Also, on certain items, you will get a number when you do not expect or need one. For example, you have an attorney whose name begins with an initial A. George Smith is converted to an automatic number and the next sequential number B is placed on the next line.

This will undo the automatic numbering formatting. Simple Numbered Lists If the list you want is as simple as "1", "2", "3", you'll appreciate how easy it is to apply this type of numbering in legal documents.

For example, if you number an item and press Enter and then press the TAB key, Word automatically formats this number as the second level in an outline numbered list format. Single and multi-level numbering are explained later in this chapter. Applying Basic Number Format The fastest way to get numbers into your document is to click the Numbering button on the Formatting toolbar.

This button gives you either Word's default numbering scheme in your document 1, 2, 3 or the last numbering scheme used during this session of Word. Word's default numbers are Arabic numerals followed by a period. You can also apply numbers by using a menu command. From the Format menu, choose Bullets and Numbering. There are different advantages to both. The following exercises show how to use each method to applying basic numbers to a list.

An automatic number appears. You now have a numbered list in your document. Click the Numbering button to continue with the next sequential number in the list. Select the list that you just typed. Click the Numbering button to turn off numbering. Click the Numbering button again to turn numbering back on.

The Numbering toolbar button acts as a toggle. Turn off Numbering and leave the document open for the next exercise. If you need more numbering options, you can use a menu command to choose different number formats such as A, B, C.

The numbered tab contains seven default gallery positions for numbers, each of which can be customized. It should contain items without numbers applied.

From the Format menu, choose Bullets and Numbering, and select the Numbered tab. Select the number format that you want and click OK. Close the document without saving. Turning Off Numbering You may want to start and stop numbering while you are creating your list.

The numbering button acts as a toggle, which means it is used to turn on and off the numbering. All you have to do is click inside the paragraph where you want to turn numbering on or off and click the Numbering button.

To stop Word from numbering additional paragraphs: With the insertion point in the paragraph that you do not want numbered, click the Numbering button on the Formatting toolbar. This method does remove the number but leaves the cursor indented to whichever level you happened to be in, especially in Outline Numbered paragraphs.

The two methods mentioned above will remove the number and restore your cursor to the left margin. Continue the Numbered List In a legal document, it's rare for every paragraph in the document to be numbered. Usually, you change between numbered paragraphs and non-numbered plain paragraphs of text. When Word sees you switching between these types of formats, it usually tries to help by restarting your numbered list back at "1" or the first value of your list, such as "A". There are a few different ways to make the number follow the last number of your paragraphs.

In Word, this is called Continue from Previous List. Continue from Previous List Create a new document. Now you'll add text without numbers. Click the Numbering button to turn off numbers. You are now ready to add more numbered items to the document. Click the Numbering button to turn on numbering. Note that Word restarts your numbering back to "1". The Format Numbering dialog box displays.

Choose Continue previous list at the bottom of the dialog box. Your number should change from a "1" to a "4". Restart Numbering You can use the same technique to restart a numbered list back at the first number as you did to continue with the previous list. Lining Up Non-Numbered Text With a Line Break If you want to add more lines of text under the first line of a numbered paragraph and you would like to line the text up, one solution is to insert a line break.

A line break gives you a new line without a new paragraph. In WordPerfect, this is called a soft return. Click the mouse after the word Judge. The new line of text is aligned under the text but without a number. Customizing Numbering When you choose a numbering format or use Word's default, it not only provides you with numbering settings 1,2,3 or A,B,C, etc , you also receive other formatting as well such as indents and tabs.

In order to satisfy different user's styles of numbering, you may need to customize the list accordingly. Word provides numerous formatting options for numbered lists. Otherwise, any change you make will only apply to the one paragraph instead of the entire list. The following table describes each of the items in the Customize dialog box and the function of each feature. For example, you can add parenthesis around the number or add a period.

Start At Determines what value the list should start at. For example, this document may be an addendum to another document and should start numbering at Number Position This affects how numbers line up in a document, whether they are right, left, or center aligned.

For example, you may want decimals to align for lists with double-digit numbering and thus would choose Right alignment. Settings in this area do not affect the text however.

Aligned At This setting defines how far from the left margin the number should be aligned. This is similar to First Line Indent formatting. Text Position This setting is where you specify where you want the text on all subsequent lines to align using the left margin.

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Microsoft word print without updating fields

Numbering Overview Law firms use numbered lists daily to prepare contracts, pleadings, letters and memos. Word makes activating and customizing numbering fairly straightforward. You can create simple numbered lists, such as A, B, C and 1, 2, 3. You can also customize these lists to setup specific numbering styles for your firm and practice group. Multilevel lists such as I, A, 1 are handled through Word's Outline Numbering feature, which is explained later in this chapter.

Many firms rely on outline numbered lists to draw up contracts and pleadings. Like numbered lists, outline numbered lists can be customized.

Word - interface has an different automatic numbering scheme which I have been told is much less subject to corruption. However numbering is still very imperfect in these later versions. I still recommend following Shauna Kelly's step-by-step instructions see above if setting up numbering in a template or in a document likely to be heavily edited.

If you start without doing this and end up with "spaghetti numbering," fixing it will be a very large chore! The importance of this will be very apparent during the Outline Numbered section. Also, there is more information on the importance of styles when working with numbering in the Styles chapter. I strongly recommend reading the following article.

It may save your sanity or at least your job. Somewhat easier reading and still very useful are Shauna Kelly's articles see above on outline numbering and bullets. This chapter web page takes you through how numbering is supposed to work in Word and the various controls.

It is useful, but primarily on SEQ fields and simple numbered lists and also as reference showing the menus, dialogs and controls and going through the concepts for outline numbering.

To actually set up outline numbering that works, refer to the Kelly and McGhie articles. Automatic Numbered Lists One of the easiest ways to begin applying numbers is by starting to type a numbered list. Word recognizes that you are creating a list and responds accordingly by converting text that you type into numbered items.

The number scheme, delimiter characters that mark the beginning or end of a unit of data and formatting are all based on what you have typed. From the Tools menu, choose AutoCorrect. Apply Automatic Numbers Create a new blank document. Word converts the manually typed number into an auto number and adds the next sequential number to the beginning of your new paragraph. If you start to type in what appears to be a numbered list, Word formats your manually typed "numbers" to an automatic numbered list.

The main benefit of this option is that you do not need to click any button to start numbering and you can choose your numbering style as well. For example, if you type " a some text" and press Enter, it starts numbering using the " a " format. Unintentional Results with Automatic Numbering Some drawbacks to this feature are that you lose a little control when you are typing. Word formats for you and some users do not like this. Also, on certain items, you will get a number when you do not expect or need one.

For example, you have an attorney whose name begins with an initial A. George Smith is converted to an automatic number and the next sequential number B is placed on the next line. This will undo the automatic numbering formatting.

Simple Numbered Lists If the list you want is as simple as "1", "2", "3", you'll appreciate how easy it is to apply this type of numbering in legal documents. For example, if you number an item and press Enter and then press the TAB key, Word automatically formats this number as the second level in an outline numbered list format. Single and multi-level numbering are explained later in this chapter.

Applying Basic Number Format The fastest way to get numbers into your document is to click the Numbering button on the Formatting toolbar. This button gives you either Word's default numbering scheme in your document 1, 2, 3 or the last numbering scheme used during this session of Word. Word's default numbers are Arabic numerals followed by a period. You can also apply numbers by using a menu command. From the Format menu, choose Bullets and Numbering.

There are different advantages to both. The following exercises show how to use each method to applying basic numbers to a list. An automatic number appears. You now have a numbered list in your document.

Click the Numbering button to continue with the next sequential number in the list. Select the list that you just typed. Click the Numbering button to turn off numbering. Click the Numbering button again to turn numbering back on.

The Numbering toolbar button acts as a toggle. Turn off Numbering and leave the document open for the next exercise. If you need more numbering options, you can use a menu command to choose different number formats such as A, B, C. The numbered tab contains seven default gallery positions for numbers, each of which can be customized. It should contain items without numbers applied. From the Format menu, choose Bullets and Numbering, and select the Numbered tab.

Select the number format that you want and click OK. Close the document without saving. Turning Off Numbering You may want to start and stop numbering while you are creating your list. The numbering button acts as a toggle, which means it is used to turn on and off the numbering.

All you have to do is click inside the paragraph where you want to turn numbering on or off and click the Numbering button. To stop Word from numbering additional paragraphs: With the insertion point in the paragraph that you do not want numbered, click the Numbering button on the Formatting toolbar. This method does remove the number but leaves the cursor indented to whichever level you happened to be in, especially in Outline Numbered paragraphs. The two methods mentioned above will remove the number and restore your cursor to the left margin.

Continue the Numbered List In a legal document, it's rare for every paragraph in the document to be numbered. Usually, you change between numbered paragraphs and non-numbered plain paragraphs of text. When Word sees you switching between these types of formats, it usually tries to help by restarting your numbered list back at "1" or the first value of your list, such as "A".

There are a few different ways to make the number follow the last number of your paragraphs. In Word, this is called Continue from Previous List. Continue from Previous List Create a new document. Now you'll add text without numbers. Click the Numbering button to turn off numbers. You are now ready to add more numbered items to the document. Click the Numbering button to turn on numbering. Note that Word restarts your numbering back to "1".

The Format Numbering dialog box displays. Choose Continue previous list at the bottom of the dialog box. Your number should change from a "1" to a "4". Restart Numbering You can use the same technique to restart a numbered list back at the first number as you did to continue with the previous list. Lining Up Non-Numbered Text With a Line Break If you want to add more lines of text under the first line of a numbered paragraph and you would like to line the text up, one solution is to insert a line break.

A line break gives you a new line without a new paragraph. In WordPerfect, this is called a soft return.

Click the mouse after the word Judge. The new line of text is aligned under the text but without a number. Customizing Numbering When you choose a numbering format or use Word's default, it not only provides you with numbering settings 1,2,3 or A,B,C, etc , you also receive other formatting as well such as indents and tabs. In order to satisfy different user's styles of numbering, you may need to customize the list accordingly.

Word provides numerous formatting options for numbered lists. Otherwise, any change you make will only apply to the one paragraph instead of the entire list. The following table describes each of the items in the Customize dialog box and the function of each feature. For example, you can add parenthesis around the number or add a period.

Start At Determines what value the list should start at. For example, this document may be an addendum to another document and should start numbering at Number Position This affects how numbers line up in a document, whether they are right, left, or center aligned.

For example, you may want decimals to align for lists with double-digit numbering and thus would choose Right alignment. Settings in this area do not affect the text however. Aligned At This setting defines how far from the left margin the number should be aligned.

This is similar to First Line Indent formatting. Text Position This setting is where you specify where you want the text on all subsequent lines to align using the left margin.

Microsoft word print without updating fields

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  1. Word continues in the same level as the last item you typed. One of your bookmarks will fill the Enter bookmark name field. The Numbered tab is selected.

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